Creating events in TRMS

Events let you create competitions that engage players and build community at your range. Players register in the Toptracer Range app, where they can also track their progress in the event. These leaderboards also appear on your bay monitors, making the competition visible and exciting for everyone.

This article explains how to create and set up an event. For details on managing or editing events after creation, see [Managing events].

Starting an event

There are two ways to start creating an event:

• Click a specific date directly in the Events calendar.
• Click the Create event button at the top of the Events page.

General information

The first step is to enter the basics of your event:

• Event name
• Start and end time
• Event co-host (optional) – for example, if you are running the event together with a company or charity
• Website link – highlight any website you want participants to visit
• Terms & conditions link – add if your event has special rules players should know about
• Prizes (optional) – a great way to increase interest and motivate players to sign up
• Description (optional) – use this to explain the format, rules, or other details that make your event stand out

Game mode and setup

Next, choose a game mode (only monitor-supported game modes are available for events). Depending on your selection, you’ll configure additional setup options such as:

• Course
• Other mode-specific options (e.g., units for Closest to Pin, round length for Virtual Golf)
• Game rules – a free-text field where you can write any specific rules for the event (for example, how many tries players get). This does not affect the game mechanics but helps set expectations for participants.

Categories

You can create one or more categories for your event. Each category generates its own leaderboard where players can compete.

For each category, you will:

• Set Gender & age filters (e.g., all players, junior boys, senior ladies)
• Set Skill level
• Select a tee (for game modes that require tees)

If a player’s Toptracer Range app profile does not match any of the categories you set, they will not be able to register for the event.

Sponsors

After setting up categories, you can add sponsor logos. These will appear:

• On event leaderboards
• In the Toptracer Range app
• On auto-generated marketing material

Save the event

Once you’ve filled in the details, configured the game, added categories, and sponsors, click Save.

• The event will appear on your Events calendar.
• From there, you can open the event to view details or make edits.

Note: You can continue editing an event until it is published. After publishing, some fields will be locked depending on whether the event is upcoming, ongoing, or finished (see [Managing events]).

Publishing an event

After saving, your event must be published before players can register.

1. Open the event from the Events calendar.
2. On the Overview page, click Publish at the top.
3. When publishing, you can also set a participant limit if you want to restrict how many players can register.
4. Once published, the event will:
   • Be visible in the Toptracer Range app.
   • Appear on the bay monitors at your range.
   • Open for players to register and compete.

Calendar colors:

• Light blue = event created but not yet published
• Dark blue = published event